http://www.scoreboardroom.net/why-zoom-is-not-enough-for-board-meetings

Board pack software organizes all the necessary information into a digestible and accessible file that directors can access via their tablets, computers, or phones. This means that board members to use unsecure channels such as email to communicate with each the other, and also ensures that all documents are in the most recent version. If an amendment or new report needs to be added to the board pack, it can be inserted in the board pack quickly and each user will receive a live notice letting them know the changes were made.

It is tempting to include as many details as you can in your board packs to comply with regulations and to offer the most value in meeting preparation. But, this can be confusing or overwhelming for board directors who require clear and concise reports that are clear and concise. The most effective boards strike the balance between strict compliance and adding value to the company. They utilize templates, and incorporate logically organized information, use precise language, and avoid excessively technical information.

The chair of the board has the primary responsibility for the contents of the board’s pack and must take charge of ensuring that the contents are relevant and informative. Board members have busy schedules and it’s difficult for them to get through a board packet in the two weeks leading up to a meeting if they don’t have enough time to absorb, read and focus. The ideal deadline for submitting board papers is around 7-10 days, which gives board members ample time to read and understand the content before the meeting.