Online board meetings can be a beneficial tool for making effective decisions. However, when they’re not properly managed, they could cause boredom and lower participation. To energize your virtual meetings take these easy steps to increase the quality of your discussions and enhance efficiency.

Share the agenda with participants before the meeting to ensure everyone is aware of what will be discussed. Consider asking your group to tune in from a space that is quiet and free of distractions. Request that participants make use of the “raise hand function” of your virtual meeting software whenever they need to speak in order to avoid talking too much or ignoring the message.

Set a maximum duration for each topic to keep the discussion on the most important issues. This allows everyone to participate and prevents discussions from going off-topic or distracting other participants. It is a good idea to ask your board members to mute their microphones when not talking to block background noises such as pets, kids and coworkers.

And lastly, end the meeting promptly. This is a sign of respect for the time and effort of your fellow board members. It is also a best practice to https://protectednetwork.org/what-virtual-data-room-information-do-you-need-to-improve-your-business/ release the minutes immediately after the meeting ends. Additionally, it can help to speed up the process of recording and distribution of meeting minutes using your board management software’s built-in capabilities like inline task delegation.

This will ensure that everyone is on the same page regarding what transpired during the meeting and what needs to be done between meetings.