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In order to have a productive board meeting, it is crucial that both administrators and members of the board have access to reliable access to meeting material. A board portal online makes it easy for them to create and share board documents distribute agendas, keep meeting minutes, and more–all in one place. This centralization of crucial information saves organizations considerable time.

Businesses looking to improve the board governance process and its outcomes must evaluate the quality of their board portals. A thorough evaluation will help companies choose the best solution that fits their budget and needs.

Security is a major consideration for any company considering board portal software. Because sensitive information is constantly at risk from cyberattacks, a secure board portal solution is essential for keeping meetings private and protecting privacy of data. Find a company that provides a world-class security protocol that includes a closed API infrastructure that is able to prevent leaks of data, as well as two-factor authentication, as well as a permanent purge function which permanently deletes comments discussion, annotations, and discussions.

A business must also think about how user-friendly the board portal is. The more intuitive and straightforward the software is for all users, the more likely to be accepted. Choose a vendor that gives a demo version to allow you to try the software on your own and evaluate whether it meets the requirements of your board’s user-friendliness.

It is also crucial to assess the reputation of a provider and the quality of their customer service. Call the vendor’s customer service phone number to determine whether they can respond to your questions and respond quickly. Also, search for a vendor who offers training and onboarding for all users. This will help ease the initial learning curve, and ensure ongoing success.